Whether you’re moving out of a small office into a larger one or you are moving to a whole new facility, there are some steps you should take to make the process as smooth as possible. You don’t want to make the move any more complicated than it needs to be and you don’t want it to take more time than necessary. Hiring professional Jacksonville movers is always a great first step but there are some things you can do yourself to prepare for the big move.
Follow these 5 steps to ensure a stress-free office moving experience.
You’ve decided you are definitely moving to a new office but as any Jacksonville movers will tell you, coordinating that move can be incredibly challenging. You need to ensure that your employees are aware of the move, which they know when it is happening and where they are going. This will be crucial in minimizing any confusion during the move and will minimize disruption to your business.
Once you have established a timeline for the move and informed your staff, the next thing to do is update your vendors. Again, this is all about minimizing disruption to your business. Be organized, send them the new address, phone numbers, fax numbers, etc and let them know the date you will be at your new location.
You should have been asking around about the best movers to assist you with your move. Remember, try and speak to someone who has used Jacksonville movers recently and can vouch for their work. They will be handling a lot of delicate office equipment, important documents, furniture and more so be sure that they are trusted movers in Jacksonville.
You might not actually be at your new location just yet but a week or two before the move you will want to update your website, letterheads and business cards with your new address. This should not be a lengthy, time-consuming task. Make the necessary changes to your documents and life will be much easier for you and your staff after the move.
Before your chosen Jacksonville movers arrive, you should set aside one day or afternoon to purge. You can accumulate a lot of useless, outdated junk in an office over time and there is no better time to get rid of this than during a move. You can ask the staff to stay late or come in on a Saturday morning and go through stuff together. This can be a fun exercise and can be great for team morale. It’s also a nice way to say goodbye to the old office, mark the end of an era and share some memories. Why not go out for a beer together afterwards? This will give the Jacksonville movers time to pack everything up, unpack it at the other side and have your new office ready to roll in time for Monday morning.